Business Executive Assistant
Company: CaseGuard
Location: Arlington
Posted on: April 1, 2026
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Job Description:
We are looking for a sharp, detail-oriented Business Executive
Assistant to act as a central hub for our operations. Unlike a
traditional EA role, this position is deeply integrated into our
revenue cycle and business logistics. You will be responsible for
managing the billing process for new sales, ensuring clients pay on
time, and orchestrating our presence at national conferences. The
ideal candidate is someone who is as comfortable in a spreadsheet
as they are booking a complex multi-city travel itinerary. Key
Responsibilities Generate and send invoices for new sales and
recurring renewals. Proactively follow up with clients on
outstanding payments to ensure healthy cash flow. Maintain
organized records of all billing communications, vendor
registration, and payment statuses. Research, book, and manage
end-to-end travel (flights, hotels, ground transport) for the
business dev team. Handle registration, booth logistics, and
materials shipping for industry trade shows and conferences.
Reconcile travel expenses and ensure they align with company
budgets. Act as a professional point of contact for clients
regarding administrative and billing inquiries. Suggest and
implement ways to streamline office operations. Assist with
research and administrative tasks related to business growth and
operations. Qualifications & Skills Previous experience with
billing, invoicing, or basic accounting is highly preferred. A
highly organized, systems-oriented professional who excels at
managing concurrent workstreams within a fast-paced startup
environment. Ability to maintain a “firm but polite” approach,
navigating past-due accounts with high emotional intelligence to
secure payment while strengthening the client relationship.
Proficiency in QuickBooks/FreshBooks, Salesforce, and Microsoft
Excel. High level of integrity when handling sensitive financial
and company data. Benefits : Competitive Salary Stock Option
Medical, Dental, and Vision Insurance 401K Paid Vacation Ten paid
holidays per year Friendly and Learning environment Pay Range:
$60,000 - $75,000 About CaseGuard CaseGuard is a software company
that helps law enforcement agencies, federal agencies, hospitals,
schools, airports, and others manage all their media redaction
needs in one easy-to-use redaction software. CaseGuard Studio is
one of a kind. Our team is driven by a passion for great software
design, creating great products, and creative processes; CaseGuard
implements innovative ideas across multiple services and agencies.
We invest in people. We nurture skills consistent with our values
and our future strategy. Our passionate pursuit of excellence, the
application of our creativity to solve our clients’ challenges, our
technical expertise, and our collaborative spirit are measures of
our success.
Keywords: CaseGuard, Bel Air North , Business Executive Assistant, Accounting, Auditing , Arlington, Maryland
